When planning an event, there are many things involved. How the event turns out will be depend on the venue you select. The date of event will greatly affect the venue you pick. There are a lot of venues which makes it daunting to pick the best. This guide provides you with tips to choose the right venue for hire.
First, think about price when selecting a venue for hire. As an organizer, you need a venue that has room that will fit your budget for entertainment, beverages and food. If you can, have flexibility with the date. It costs less to rent a venue during certain days of the week. Get quotes from several potential event venue providers. Make comparisons and pick a venue that charges a reasonable rate.
It is important you give consideration the venue's ambiance. Check out the architecture of the building and the existing d?cor. Know the services and amenities provided at the venue. Check if the venue offers catering services. There are venues that don't have a kitchen and partner with food providers. Others will accept you to come with your preferred vendor. It is wise for you to select a venue that has a reliable vendor. You will avoid the hassle of choosing a food vendor.
Consider a venue that has chairs, tables and linens. You will save on cash and effort. However, the ambiance and theme should match with the event. It is a benefit if they provide a setup and clean-up crew. Confirm if they have an AV equipment. There are many venues that require you go with your own AV equipment.
It is important you consider location. The location will be determined by your type of event. Select a venue that is located at a reasonable distance. If the attendees will be from out of town, then choose a venue that is close to an airport with hotels.
Another consideration is capacity and minimums. You need to know in advance the number of attendees to expect. You need a venue with a room capacity that will comfortably fit everyone. The venue should adhere to the fire and safety codes. Know the food and beverages minimums. If you can, ask the provider to write the information in writing.
It is essential you select a venue that comes with a valet parking or parking lot. The parking lots are essential for the attendees to use. Alternatively, if there isn't a parking lot, you can hire cars or rent parking lots that are nearby.
It is important you consider the venue's layout. You need to know the type of activities you plan to have. This will help narrow your search to a venue with the amenities that you and your team need.